Per-Seat Licensing: A Model Running Out of Steam?
In the current ecosystem of electronic signature solutions, a question is increasingly being asked: is per-user license billing still acceptable?
This traditional model requires companies to pay for a "seat" (or a license) for every collaborator who needs access to the platform. A logic that seems simple, but quickly shows its limits:
- High Fixed Costs: Every new hire, intern, or occasional collaborator requires the purchase of an additional license.
- Dormant Seats: How many licenses are you paying for today for users who log in only once a month, or never?
- Adoption Barrier: To save money, management often restricts access to signatures, thereby limiting the digitalization of HR, sales, or legal processes.
In an era of hybrid work and flexible teams, this rigid system seems increasingly disconnected from the real needs of businesses.
What If We Changed the Paradigm?
At Ugosign, we have made our decision: no, per-seat licensing is no longer inevitable.
We have chosen to eliminate the notion of the "paid seat" to adopt a fairer model: usage-based billing via envelope packages.
Concretely, this changes everything:
- Unlimited Team Access: You can invite your entire company—10, 50, or 500 collaborators—at no extra cost. Whether it's the CEO, an intern, or a freelancer, access to the platform is free for all your invitees.
- Clear Envelope Packages: We offer plans with a defined volume of envelopes to send. The price depends solely on this volume, not on the number of people using it.
- Equality of Action: Whoever sends the envelopes within your team, the cost is the same. You pool your package without worrying about who consumes what.
This is not just a pricing change; it's a new philosophy: technology must adapt to your growth, not the other way around.
Why Is This Model More Advantageous for You?
Adopting usage-based billing with Ugosign means benefiting from three immediate strategic advantages:
1. Total Flexibility
Integrate freelancers, temporary staff, or ephemeral project teams without having to modify your contract or purchase expensive temporary licenses. Everyone can sign and send, as long as the envelope package allows it.
2. Concrete Budget Optimization
Eliminate the waste of "just in case" licenses. Your signature budget depends solely on the sending volume required for your activity, facilitating financial forecasting without surprises linked to headcount.
3. Widespread Adoption
By removing the financial barrier of per-user costs, you democratize the use of electronic signatures. All your departments (Procurement, HR, Legal, Sales) can use it without friction, without having to request a license for every newcomer.
Ready to Abandon Per-Seat Billing?
The named user license model has had its utility, but today it shows its limits in the face of the agility required by modern businesses.
At Ugosign, we believe that a collaboration tool should not be a budgetary constraint. Our model of envelope packages with unlimited team access is designed to be ethical, transparent, and responsible, aligned with our values and yours.
No longer pay for empty seats. Discover how Ugosign allows your entire team to sign, collaborate, and innovate, paying only for your actual sending volume, with no artificial user limits.
